AI Tools Usage Policy

Dialogue: Educational and Social Perspectives

Artificial Intelligence (AI) Tools Usage Policy

AI Usage Statement: Dialogue: Educational and Social Perspectives recognizes that artificial intelligence (AI) and AI-assisted technologies may support legitimate activities in research and scholarly writing. However, AI tools cannot be listed as authors and cannot replace human responsibility, scholarly judgment, methodological integrity, or ethical accountability. Authors remain fully responsible for all content submitted and published in the journal, including text, data, analysis, references, figures, interpretations, and conclusions.

A. PURPOSE OF THE POLICY

This policy provides guidance regarding the responsible use of generative artificial intelligence, large language models, AI-assisted writing systems, automated analytical tools, AI image-generation systems, and related technologies in manuscripts submitted to Dialogue. The objective is to support innovation while maintaining academic integrity, research transparency, authorship accountability, confidentiality, and the reliability of the scholarly record.

B. GENERAL PRINCIPLE

AI tools may assist researchers, but responsibility for scholarly work must remain with human authors. Authors must critically review, verify, edit, and approve all AI-assisted content before submission. Use of AI does not reduce or transfer an author's responsibility for the accuracy, originality, validity, legality, and ethical integrity of the manuscript.

C. AI TOOLS CANNOT BE AUTHORS

Artificial intelligence tools, chatbots, large language models, or other automated systems must not be listed as authors or co-authors. Authorship requires accountability, approval of the final manuscript, responsibility for scholarly claims, management of conflicts of interest, and the ability to respond to questions regarding the integrity of the research. These responsibilities can only be assumed by human authors.

D. PERMITTED USE OF AI TOOLS

AI tools may be used responsibly to support legitimate research and manuscript-preparation activities. Examples may include:

  • language editing, grammar correction, and improvement of readability;
  • translation assistance, provided that authors verify the accuracy and meaning of the translated content;
  • assistance with organizing ideas or manuscript structure;
  • coding assistance or support for computational analysis;
  • data-processing assistance where the methodology remains transparent and reproducible;
  • assistance in preparing summaries, tables, or other scholarly materials, provided that all information is independently verified;
  • other legitimate research-support activities that do not compromise research integrity.

E. PROHIBITED AND UNACCEPTABLE USE

AI technologies must not be used in ways that compromise the integrity of research or scholarly communication.

AI tools must not be used to:
  • fabricate or invent research data;
  • create fictitious participants, respondents, interviews, observations, or experimental results;
  • generate false, non-existent, or unverifiable references;
  • fabricate quotations or attribute statements to sources that do not contain them;
  • manipulate statistical results or research findings;
  • conceal plagiarism or inappropriate text recycling;
  • misrepresent AI-generated material as genuine empirical evidence;
  • generate false ethical approvals or informed-consent information;
  • misrepresent authorship or scholarly contributions;
  • create deceptive, fraudulent, or misleading research materials.

F. AUTHOR RESPONSIBILITY

Regardless of whether AI tools are used, authors remain responsible for:

  • the originality of the manuscript;
  • accuracy of facts and interpretations;
  • accuracy and authenticity of references;
  • validity of research data;
  • appropriateness of statistical analyses;
  • accuracy of quotations and citations;
  • compliance with copyright requirements;
  • protection of participant privacy;
  • ethical conduct of the research;
  • all conclusions and scholarly claims made in the article.

G. VERIFICATION OF AI-GENERATED OUTPUT

AI-generated output may contain incorrect information, fabricated references, misleading interpretations, bias, or unsupported claims. Authors must therefore independently verify any factual information, citations, references, statistical interpretations, or scholarly claims produced or assisted by AI tools. Authors should not assume that AI-generated information is accurate simply because it appears plausible or authoritative.

H. AI AND REFERENCES

Authors must verify every reference included in the manuscript against the original publication or another reliable bibliographic source. AI-generated references should never be included solely because they were suggested by an automated system. Submitting fabricated, non-existent, or deliberately inaccurate references may constitute publication misconduct.

I. AI-ASSISTED DATA ANALYSIS

When AI-assisted technologies are used as part of data processing, analysis, classification, coding, prediction, or interpretation, authors should provide sufficient methodological information to allow readers and reviewers to understand the role of the technology. Where relevant, the manuscript should identify:

  • the AI tool or system used;
  • its role in the analysis;
  • relevant settings or procedures;
  • how the output was validated;
  • how human oversight was applied;
  • limitations associated with the AI-assisted process.

J. AI USE IN QUALITATIVE RESEARCH

Authors using AI tools to assist with transcription, translation, coding, thematic analysis, or interpretation of qualitative data must ensure that the use of such tools does not compromise participant confidentiality, data protection, or interpretive integrity. The manuscript should clearly describe substantive AI-assisted analytical procedures when they form part of the research methodology. Human researchers remain responsible for validating themes, categories, interpretations, and conclusions.

K. PRIVACY AND HUMAN PARTICIPANT DATA

Authors must not upload confidential, sensitive, personally identifiable, or restricted research data to external AI platforms unless such processing is permitted by applicable ethical approvals, participant consent, institutional policies, data-protection requirements, and the terms of the relevant service. Particular care is required for research involving children, students, vulnerable populations, health or personal information, interview transcripts, and identifiable community data.

L. DISCLOSURE OF AI USE

Authors should disclose substantive use of generative AI or AI-assisted technologies when such tools have materially contributed to the preparation, analysis, interpretation, or presentation of the manuscript. Minor use limited to basic spelling, grammar, formatting, or conventional language-editing functions does not normally require a detailed disclosure.

A disclosure should, where applicable, identify:
  • the name of the AI tool;
  • the purpose for which it was used;
  • the stage of research or writing in which it was used;
  • the extent of human review and verification;
  • any other information necessary for transparency.

M. EXAMPLE OF AN AI DISCLOSURE

Example:

“During the preparation of this manuscript, the authors used a generative AI tool for language editing and improvement of readability. All AI-assisted output was critically reviewed, verified, and edited by the authors, who take full responsibility for the final content of the manuscript.”

N. AI-GENERATED OR AI-MODIFIED IMAGES

AI-generated or AI-modified images, illustrations, photographs, graphs, or visual research evidence must not be used in a way that misrepresents empirical findings. Authors must clearly disclose substantive AI generation or alteration of visual material when relevant. Routine adjustments that do not alter the meaning or interpretation of research evidence may be treated differently from substantive AI-generated manipulation. The creation or alteration of research evidence in a deceptive manner is prohibited.

O. USE OF AI BY REVIEWERS

Manuscripts submitted for peer review are confidential documents. Reviewers must not upload a manuscript, substantial portions of a manuscript, unpublished data, figures, tables, or confidential editorial information to publicly accessible or external AI systems when confidentiality, data retention, or privacy cannot be guaranteed. Reviewers remain personally responsible for the intellectual content, accuracy, fairness, and integrity of their review reports. AI tools must not replace the reviewer's own scholarly judgment.

P. USE OF AI BY EDITORS

Editors must protect the confidentiality of submitted manuscripts. Unpublished manuscripts, review reports, author correspondence, or confidential editorial records must not be uploaded to external AI platforms when confidentiality and data protection cannot be assured. AI technologies may assist with limited administrative or editorial-support activities, but editorial decisions must ultimately be made by responsible human editors.

Q. AI AND EDITORIAL DECISION-MAKING

AI systems must not independently determine whether a manuscript is accepted or rejected. AI-assisted tools may support administrative screening, language assessment, similarity detection, or other editorial functions, but final editorial decisions must remain under human responsibility. The Editor or Editor in Chief is responsible for the final decision regarding publication.

R. AI-GENERATED PEER REVIEW

Reviewers should not submit fully AI-generated review reports without meaningful independent scholarly evaluation. Review comments must represent the reviewer's own assessment, expertise, and professional judgment. The reviewer remains accountable for all recommendations, criticisms, and statements contained in the review report.

S. AI, ORIGINALITY, AND PLAGIARISM

AI-assisted writing remains subject to the journal's Similarity Check Policy and Publication Ethics. Authors must ensure that AI-generated or AI-assisted content does not reproduce copyrighted or previously published material without appropriate attribution. Use of AI to conceal plagiarism, inappropriate paraphrasing, or duplicate publication is unacceptable.

T. AI AND COPYRIGHT

Authors are responsible for ensuring that AI-assisted material included in a manuscript does not violate copyright, intellectual property rights, privacy, confidentiality, or applicable licensing requirements. Authors should not assume that content produced by an AI system is automatically free of copyright or licensing restrictions.

U. MISUSE OF AI AND PUBLICATION MISCONDUCT

Misuse of AI that results in fabricated data, false references, plagiarism, manipulated evidence, misrepresentation of research, breaches of participant confidentiality, or other serious ethical problems may be treated as publication misconduct. Depending on the circumstances, the journal may:

  • request clarification from the authors;
  • request original data or supporting documentation;
  • return the manuscript for correction;
  • decline the manuscript;
  • conduct an editorial investigation;
  • issue a correction or expression of concern;
  • retract a published article when appropriate.

V. AI POLICY AT A GLANCE

AI as an Author Not permitted
Language Assistance Permitted with author verification
Substantive AI Use Disclosure required
AI-Generated References Must be independently verified
Fabricated Data Strictly prohibited
Human Participant Data Privacy and ethical requirements apply
Confidential Manuscripts Must not be exposed to insecure AI services
Final Responsibility Human authors, reviewers, and editors

Responsible Use of Artificial Intelligence

Dialogue: Educational and Social Perspectives supports responsible and transparent use of artificial intelligence technologies that enhances scholarly work without compromising academic integrity, research ethics, authorship accountability, participant privacy, peer-review confidentiality, or the reliability of the scholarly record. AI may assist scholarly work, but human authors, reviewers, and editors remain fully accountable for their respective responsibilities throughout the publication process.

Questions Regarding AI Use

Authors who are uncertain whether a particular use of AI requires disclosure or is consistent with this policy may contact:
Editorial Office — Dialogue: Educational and Social Perspectives
E-mail: admin@gammabeta.id

Dialogue: Educational and Social Perspectives
Education • Society • Perspectives

Published by PT. Gammabeta Edu and Tech